Job Information

Providence Health & Services Senior Administrative Assistant in Gardena, California


Providence is calling a Senior Administrative Assistant (1.0 FTE, Day Shift) to work in the Institute for Human Caring at PSCS Divisional Services in Gardena, CA.

This position is responsible for providing ongoing administrative support services of a multi-part nature for a group of senior management at the Institute for Human Caring. This position performs work that is varied, generally secretarial in nature, including some project management. The activities of this position include managing calendars, correspondence, meeting and agenda preparation, office space maintenance, and other logistical matters. The work may also include some special projects. It is anticipated that the person holding this position will communicate regularly with many of the organization's management team and will represent their supervisor in a positive and professional manner.

Providence's Institute for Human Caring provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by making health care more relational and less transactional and improve lives in the communities we serve. We are clinicians, educators, and health systems experts who believe everyone deserves the best care possible for physical health as well as for emotional, social and spiritual well-being. The Institute's goal: change health care culture to make whole persons caring for whole persons and their loved ones the new normal.

In this position you will:

  • Develops daily plans to carry out assigned activities and projects.

  • Coordinates the office of the individual(s) they support. Assures adequate inventory of supplies, timely scheduling of activities, presence and ongoing use of appropriate record keeping systems, and effective work flow through the office.

  • Performs secretarial functions in support of meetings as assigned. Support activities include preparation of draft agendas; electronic distribution of meeting materials; documentation of meeting discussions, and coordination of follow-up reports as appropriate.

  • Schedules meetings (group and individual); makes travel arrangements as necessary.

  • Uses word processing software, spreadsheet software, and various presentation software options to complete assignments with timeliness and accuracy.

  • Position provides appropriate referrals to matters as they arise, or informs their supervisor(s) when a situation warrants direct attention.

  • Planning: The position is responsible for basic planning activities related to secretarial and project-based assignments. Also responsible for recommending efficient and accurate procedures to address work flow through their area of responsibility.

  • Assist with onboarding of new team members including access requests, scheduling onboarding, and member orientation

  • Maintains office supply inventory and ensures office equipment and office space is in working condition. Requests maintenance when needed. Maintains and monitors the general upkeep of office space.

  • Greets and creates a welcoming environment to visitors (internal and external) of the Institute, answers phones, responds to questions, comments or concerns; explains programs, policies and procedures within scope of authority and directs visitors to appropriate individuals.


Required qualification for this position include:

  • Associate's Degree in Business or a related field

  • Four (4) years Executive or senior administrative assistant experience, including at least 3 years working directly for a senior executive

  • Five (5) years experience with Microsoft Office suite, as well as high degree of comfort with technology

Preferred qualification for this position include:

  • Bachelor's Degree in Business

About the department you will serve.

Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Compliance

Location: California-Gardena

Other Location(s): California-Irvine

Req ID: 300121